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6 Essential Tips for Printing Tax Forms

6 Essential Tips for Printing Tax Forms

Jan 26th 2022

essential tips for printing tax forms

Printing tax returns online is an easy way to save time and money. Follow these tips for a smoother tax season.

1. Double-Check Before Printing and Mailing

Always preview your documents to confirm you've filled them out accurately and they're formatted correctly. Mailing your forms? Check the Internal Revenue Service (IRS) website and make sure you're sending them to the right location. Your labels should be neat and legible, and you should have enough postage to cover your tax returns' weight. Any writing on your tax forms should be in blue or black ink.

2. Be Careful If You Print Tax Returns Double-Sided

Printing double-sided tax returns saves paper and reduces your impact on the environment. While your documents can be two-sided, note that each side must be from the same form. For example, a Form 1040 can not share a page with a Form 7004. If you choose to print two-sided tax returns, verify both sides before proceeding. You also have many other ways to be environmentally friendly.

printer properties

3. Print Your Tax Return in Black and White

You can print your tax return in black and white or grayscale and save big on color ink. Most printers have a black ink setting, which you can find under the "Printer Properties" menu. For printer-specific instructions, check your device's manual or user guide.

4. Try Draft Mode or Duplex Printing

Draft Mode minimizes ink usage and prints faster, and you can use it in tandem with grayscale printing to save time and money. It's also located under "Printer Properties," although this may vary depending on your printer. Duplex or double-sided printing is another sustainable choice — as noted above, you should use it with caution.

5. Choose the Right Printer and Cartridges

Picking the right tax printer helps you get the most value from your investment. With so many options to choose from, it's important to educate yourself on different printer types. A laser printer is excellent for bulk printing, while an inkjet printer has everything you need for electronic or solo filing.

6. Safeguard Your Tax Returns With Registered or Certified Mail

Give yourself peace of mind by using registered or certified mail or an IRS-approved service like UPS, FedEx and DHL Express. This extra step lets you trace your documents and verify that you sent them on time.

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